Create a Vibrant Employee Community Using Your Intranet Portal

Create a Vibrant Employee Community Using Your Intranet Portal

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An intranet portal provides momentum to the growth of a business enterprise. Across the different functions of business and irrespective of the organizational structure that an enterprise may have, speed and agility are factors that greatly affect the sustainability of an enterprise.

In other words, agility of the workforce more often than not determines the capability of a business enterprise to navigate across crests and troughs of business cycles. This navigation consists of completion of a cycle of ideation to implementation. Each cycle of ideation to implementation is a new mission for a business enterprise. Each mission entails a transition from applying new thought to executing the thoughts to achieve business results.

In the fiercely competitive free market, the faster a business enterprise can traverse the distance between ideation and implementation, smoother is the sailing of the ship. Very often the gap between ideation and implementation is what keeps the business enterprise away from innovation. The paradigm of innovation is premised on the agility with which the employees of a business enterprise traverse the path from the germination of a new idea for a product or a process to its institutionalization so that it becomes a part and parcel of operations.

Mapping the Journey from Ideation to Implementation

Mapping this journey from ideation to implementation is a complex task that cuts across diverse teams of employees, individuals, departments or divisions and functions. In reality this journey revolves around numerous conversations and the feedback generated from these conversations that leads to action. As a cycle of conceptualization to commissioning is born, an idea from an employee germinates as a primitive, non-scalable and experimental prototype.

At this stage an idea is far from the stage of implementation. This raw form is processed as the idea is shared by the employee whose brainchild it is, with other employees working in the same team. As team members follow up on the idea and draw observations on the same, perceptions with regard to the success and failure prospects crop up.

Ideation to Implementation with Intranets

Ideation to Implementation with Intranets

While all criticisms may not be healthy, yet these wild conversations stoke up the fire of possibilities and hurdles in the path. The ensuing chaos lends a methodical approach to weighing on the pros and cons of the idea and prunes it to the point of making it a feasible discussion point for the upper levels in the hierarchy. Once the upper levels in the hierarchy join the discussion, the focus is on checking for the cost considerations, resource availability and strategic alignment of the idea with the internal business environment of the firm.

Upon assessing the economic and technical viability of the idea, work starts on the implementation of the idea. This stage is characterized by the formulation of a mission with key performance indicators to keep track of the progress, cost constraints, resource engagements and deadlines. In other words it leads to the shaping up of a project where in the idea is backed by a strategy to achieve a goal within the boundaries of time, cost and resource parameters.

Challenges in the Path to Implementation

The path to implementation that we have seen above is far from smooth. There are multiple challenges that business enterprises face in covering this distance. The journey that has been mapped in the above paragraph is essentially a game with infinite rounds of communication that criss-cross among employees, teams, departments and divisions.

Each round of communication in the absence of a well-defined and streamlined channel of communication occurs across diverse and independent platforms. The independence of these communication channels means that each round of communication becomes a water tight compartment and very often leads to the idea getting caught up in the inertia of multiple rounds of communication that are not guarded by time, cost and resource engagement parameters and thus get stuck at a particular level instead of moving up front. Consequently, the brightest of ideas get stuck in immovable files and documents or continue to revolve around the same unfruitful axes and finally gather dust after some time.

Secondly, as more individuals join the conversation, multiple formats and versions of the same document crop up that are at best confusing and contradictory and thus impede the progress of the cycle of implementation.

Thirdly, while discussing an idea and debating on the feasibility and viability there is a need to back statements and opinions with well researched data and analytical insights. These insights and informative data need to be consolidated into a homogeneous pattern that can be shared and retrieved instantaneously. A lack of the same leads to wastage of time, money and efforts and an idea does not culminate into action.

Creating an Eco System for Transforming Ideation Into Operation

An eco-system that increases employee productivity reduces wastage in the ideation processes by eliminating redundant steps. Such an eco-system works on the basis of leveraging grapevine communication positively and facilitating collaborative efforts, sharing of opinions, insights and experiences to arrive at a broad based consensus on effective execution.

To a great extent, such an ecosystem enables fresh new ideas and perspectives to go viral within the organization. It is important for a new idea, opinion, insight or perspective to break through the barriers of inertia and thus become a buzzword within the organization, in order to materialize into concrete action. When an idea of the individual echoes through voices of colleagues in the organization it is mobilized into a movement. This movement enables employees to jump on the bandwagon to contribute in their respective capacities.

How Does an Intranet Framework Enhance Team Work and Collaborative Effort?

An intranet software administers a system for better collaboration among employees and teams and thus allows for a process of knowledge creation, storage and update that goes on at the backend even as the business enterprises continues to focus on the conversations for getting the idea executed. The simple intranet platform comes loaded with features for improved collaboration, document management and workflow. Even as each conversation takes place knowledge is codified and embedded into the workforce and thus becomes a part of the DNA of the business enterprise.

An intranet portal consolidates the performance of business enterprises by installing a system that brings all the employees of the organization on the same page. By bringing all employees to the same framework for communication, it reduces the vagaries of asymmetric information and thus obliterates the possibility of a coordination failure.

The intranet system captures each conversation and democratizes information sharing on a need to know basis. This has the effect of enabling a business organization to retain the aggression of a small business even as it grows. Using a simple intranet service, a business organization can create small teams and assign key responsibility areas (KRAs) to team members, which then become the basis of streamlining work for projects. What begins as an idea of an individual gets shared, collaborated upon by others and pruned to take the shape of a team effort. This transformation from being individual centric ideation to team centric implementation motivates and empowers employees.

Employee motivation stems from the organization wide recognition of a truly great idea of an individual. Empowerment stems from the opening up of new avenues of communication that enables employees to have a say in the implementation process of an idea and embrace a participative work culture. When employees are allowed to express their opinions on the task at hand they become custodians of the new mission. This sets the stage for the organization to entrust well defined responsibilities to employees as process owners.

Learn how an Intranet can streamline process management for credit unions.

Moreover it enables different teams of diverse departments and divisions in the organization to function like well oiled parts of a big business machine. While organizational structures segregate employees on the basis of function, division or products, the intranet brings together employees as citizens of the same organization. In this context it may be rightly said that intranet platforms generate a synergistic effect by accentuating collaboration, sharing, discussion forums and constructive chats.

Intranet for Better Employee Engagement

Intranet portals consolidate processes, knowledge management and data that are important to the implementation of an idea. Intranet software enables employees of different teams, functions and departments to cut across the rigidities of organizational structures to install a fluid system for collaboration, discussion, sharing and brainstorming through tools like team spaces, shared notes and group tasks .

The long term impact of using an intranet system is reflected in the embedding of organizational learning and innovation in the DNA of the business enterprise and the transformation of the workforce into a vibrant community of employees willing to learn and implement.

Precurio enables its clients to create such communities of employees who walk the distance between ideation and implementation.

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Mayor Brain

Product Manager, Precurio

Comments

  1. […] makes enormous good sense to suggest that the agility of a business enterprise is determined by the fluidity of information flow among different individuals, teams and communities of a business enterprise. As a company spreads […]

  2. […] With this quick turnaround comes with it other benefits such as easy updates, rapid growth to accommodate new users (if necessary) and easy options to adapt and make changes as your business changes. So the benefits of quick installation don’t just end after the initial period, your intranet solution can grow and adapt with your business. […]

  3. […] With this quick turnaround comes with it other benefits such as easy updates, rapid growth to accommodate new users (if necessary) and easy options to adapt and make changes as your business changes. So the benefits of quick installation don’t just end after the initial period, your intranet solution can grow and adapt with your business. […]